Required by SAH

  • In 2018, IRCC issued RAP rates for each province that sponsoring groups must use to generate their budget. 

    This email address is being protected from spambots. You need JavaScript enabled to view it. to receive a template specific to your province and family composition. In your email, please include:

    • the name of your community, and
    • the names & birthdates of each member of the family you are sponsoring.
    • any other information that would affect the budget - i.e. pregnancy, health concerns, etc.
  • meetingOnce you have formed your core team, chosen the sponsorship type, and have begun to assign team member roles with at least the Representative (Team Lead) and Treasurer in place, you are now ready to approach your church board.

    The sponsorship does not become 'official' and legally binding until you sign and submit the required documents for the Sponsorship Agreement Holder (SAH) and the forms required by Immigration, Refugees and Citizenship Canada (IRCC).

  • Refugee Sponsorship Forms CompetionAt this point, a Core Team will be in place, the Church Board will have given their approval, and fundraising has begun. Once your team has 25% of the required funds in place it is time to select a refugee family if that hasn't been done yet, and complete the application forms.

  • people africanAs the Core Team meets together to plan and prepare for settlement, part of your preparation responsibility is to take time to learn about the refugee(s) country of origin and culture in preparation for their arrival. Choose the best resource for your team, and then review the cultural basics presented there. You could read through a segment when you meet together, and then discuss any questions or issues that are raised, or one person could present to the team. 

    Whatever means you choose, your SAH will ask the Team Lead to confirm the sponsorship group has done some cultural sensitivity training prior to the refugee's arrival.

    Culture Crossing Guide covers basics of greetings, communication style, personal space, eye contact, views of time, gestures, gender roles and taboos for a number of different cultures.

    EveryCulture.com is another resource that may be good for your group.

    If you find other helpful links or resources, please contact us. We will add those links that may be helpful for others too.

  • training1Date:Tuesday, Dec 10, 2019
    Time: 1:00 - 3:00pm AST

    Topics covered:

    • an overview of the application process;
    • recent updates and changes to processing;
    • who can be included on one application package;
    • what supporting documents need to be included in the application package;
    • completing the forms for Groups of Five;
    • completing the forms for Community Sponsors;
    • proof of funds requirements; and,
    • completing the refugees' forms.

    To register for this webinar, please click on this link.

  • Attend a webinar for an introduction to the Private Sponsorship of Refugees programThis is one of the webinars that is required training by your SAH. The Team Lead and one or two others from the Core Team must take this webinar.

    Date: Monday, Dec 2, 2019
    Time: 1:00 - 2:00 PM AST

    This webinar will cover:

    • the history & launch of PSR program
    • Program evolvement over the years
    • PSR as part of global resettlement efforts

    To register for this webinar, click here.

    If that time is not convenient, the RSTP Video Library has a copy of the webinar available here.

  • hands holding

    Managing Expectations in the context of Private Sponsorship of Refugees (PSR)

    This training is required by your SAH. Every member of the Core Team must participate in the Resource Kit activities or attend the webinar.

    Managing Expectations Resource Kit

    This kit can be used at one or two of your Core Team meetings to explore the unidentified expectations within your own sponsorship group. One or two Core Team members could facilitate the training after looking through the material using the guided questions and videos included. 

    RSTP's "Managing Expectations Resource Kit" is available for download here.  Video links and Resource Kit Activities only (a duplicate of the activities already found in the Resource Kit) can be accessed through these links. This kit works like curriculum. This email address is being protected from spambots. You need JavaScript enabled to view it. if you need assistance to facilitate this training.

    Managing Expectations Webinar

    Webinar Date: TBD
    Webinar Time: 2:00 pm - 4:00 pm EST

    This RSTP webinar will provide information on how to manage expectations when sponsoring refugees and how to manage the expectations of the refugees being sponsored. Kindly note that case-specific questions cannot be answered during this webinar.

    For registration, a link will be made available here.

  • family2Now that the sponsored refugees have arrived, all the work that went into settlement and budget planning will be put to the test. Is it a good plan? Are the expectations realistic?

    As with every successful endeavor, there must be an informed plan or course of action. And as with every successful endeavor, that plan must be flexible enough to bend to real life, with real people. To help CGs navigate the adjustments that are to be expected once they move from theory to the real thing, we require the CG Representative submit a quarterly report designed to provide us with the practical information we need, and to create room to notice potential issues as they arise.

  • Attend a webinar for an introduction to the Private Sponsorship of Refugees programThis is one of the webinars that is required training by our SAH. Every member of the Core Team must take this webinar.

    Date:Friday, Dec 20, 2019
    Time: 1:00 - 3:00pm AST

    This webinar will cover:

    • when should sponsors start preparing for the end of sponsorship
    • what to consider when preparing newcomers for the post-sponsorship period
    • services available for sponsored newcomers after the sponsorship period
    • evaluating the sponsorship experience. and
    • the post-sponsorship relationship

    To register for this webinar, click here.

    If this timing is not convenient, the RSTP Video Library has a copy of the webinar available here.

  • webinar2

    This is one of the webinars that is required training by your SAH. The Team Lead must take this webinar, and then communicate the applicable content to the refugee before the Visa Office interview.

    Date: TBD 
    Time: 2:00 PM - 4:00 PM EST

    The interview with the Canadian visa offices (VO) abroad is the stepping stone towards granting permanent residence status for your sponsored refugees and bringing them to safety in Canada.

  • Community Specific Settlement Plan

    Settlement planning is one of the more time consuming tasks of a sponsorship undertaking. IRCC needs to see that every facet of resettlement has been considered and that there is a plan in place with enough flexibility that the task will be completed even if unforeseen issues arise.

    Contact us to receive the Settlement Plan template for your province. It is best for different members of the Core Team to be responsible for different aspects of settlement i.e. transportation, schooling, language training, medical, housing, etc. 

    Take the time to do the research, to make the phone calls, to do the leg-work necessary to become informed as you prepare to walk with newcomers through their first year of resettlement in a new country. Contact settlement providers in your area and consider what you need to know about your community that will be useful for newcomers.  

    Once the template is finished, send it to your SAH for a completeness check as part of the "Required by SAH" documents. When the family arrives, this will become a living document, changing as required and as unforeseen situations arise.

  • webinar desk

    This is one of the webinars that is required training by your SAH. Every member of the Core Team must take this webinar.

    Date: Wednesday, Dec 18, 2019
    Time: 1:00 pm - 3:00 pm AST

    This webinar will cover:

    • sponsors’ responsibilities
    • connecting with settlement services for newcomers
    • ethical considerations in sponsorship
    • managing expectations
    • power imbalance
    • ethical considerations

    To register for this webinar, click here.

    If this timing is not convenient for you, the RSTP Video Library has a copy of the webinar available here.

  • training teacherTraining in the comfort of your own home by qualified RSTP trainers, SAH members, and settlement providers will contribute to your knowledge base of Canada's refugee sponsorship programs.

    Attendance of several regularly featured RSTP webinars or watching a recorded webinar are required by each Core Team as outlined below:

    The following 2 webinars/videos are required by the Team Lead plus one other core team member:

    • Introduction to Canada's Refugee sponsorship Programs
    • The Road from Schedule 2 to "Welcome to Canada": Preparing for Visa Office Interviews

    Required training by each Core Team member:

    • Managing Expectations in the context of Private Sponsorship of Refugees (PSR)
    • Supporting Settlement and Integration
    • Preparing for Month 13
    • Sponsorship Ethics - 5 minute video
    • Power Imbalance - 3 minute audio

    You will find webinar descriptions and their registration links below if any are currently scheduled. Alternately, recorded videos of previous webinars are available on the RSTP site itself here.

    Along with the webinars/videos, each core team person will:

    • submit the results of a Criminal Record Check to their Team Lead
    • participate in Cross-Cultural Awareness training
    • participate in volunteer screening and orientation as provided by their church. If a church does not already have a volunteer screening program in place, the AGC recommends Plan to Protect Orientation Training. Plan to Protect does offer a Refugee and New Immigrant module, but the information specific to refugees and newcomers is often outdated and sometime erroneous. We do not recommend you take this module specifically.

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