Required by SAH

  • New in 2018, IRCC has issued RAP rates for each province that sponsoring groups need to configure to their specific family. 

    This email address is being protected from spambots. You need JavaScript enabled to view it. to receive a template specific to your province and family composition. In your email, please include:

    • the name of your community, and
    • the names & birthdates of each member of the family you are sponsoring.
    • any other information that would affect the budget - i.e. if someone is pregnant, diabetic, etc.
  • meetingOnce you have formed your core team, chosen the sponsorship type, and have begun to assign team member roles with at least the Representative (Team Lead) and Treasurer in place, you are now ready to approach your church board.

    The sponsorship does not become 'official' and legally binding until you sign and submit the required documents for the Sponsorship Agreement Holder (SAH) and the forms required by Immigration, Refugees and Citizenship Canada (IRCC).

  • Refugee Sponsorship Forms CompetionAt this point, a Core Team will be in place, the Church Board will have given their approval, and fundraising has begun. Once your team has 25% of the required funds in place it is time to select a refugee family if that hasn't been done yet, and complete the application forms.

    This is also the time to begin work on a detailed settlement plan.

  • people africanAs the Core Team meets together to plan and prepare for settlement, part of your preparation responsibility is to take time to learn about the refugee(s) country of origin and culture in preparation for their arrival. Choose the best resource for your team, and then review the cultural basics presented there. You could read through a segment when you meet together, and then discuss any questions or issues that are raised, or one person could present to the team. 

    Whatever means you choose, your SAH will ask the Team Lead to confirm the sponsorship group has done some cultural sensitivity training prior to the refugee's arrival.

    Culture Crossing Guide covers basics of greetings, communication style, personal space, eye contact, views of time, gestures, gender roles and taboos for a number of different cultures. is another resource that may be good for your group.

    If you find other helpful links or resources, please contact us. We will add those links that may be helpful for others too.

  • training1Date: Wednesday, February 13, 2019
    Time: 1:00 - 3:00pm EST

    Topics covered:

    • an overview of the application process;
    • recent updates and changes to processing;
    • who can be included on one application package;
    • what supporting documents need to be included in the application package;
    • completing the forms for Groups of Five;
    • completing the forms for Community Sponsors;
    • proof of funds requirements; and,
    • completing the refugees' forms.

    To register for this webinar, please click on this link.

  • hands holding

    Managing Expectations in the context of Private Sponsorship of Refugees (PSR)

    This is one of the webinars that is required training by our SAH. Every member of the Core Team must attend this webinar that is available monthly.

    Date: Friday, February 22, 2019
    Time: 2:00 pm - 4:00 pm EST

    This RSTP webinar will provide information on how to manage expectations when sponsoring refugees and how to manage the expectations of the refugees being sponsored. Kindly note that case-specific questions cannot be answered during this webinar.

    For registration of either webinar, please click here.

  • family2Now that the sponsored refugees have arrived, all the work that went into settlement and budget planning will be put to the test. Is it a good plan? Are the expectations realistic?

    As with every successful endeavor, there must be an informed plan or course of action. And as with every successful endeavor, that plan must be flexible enough to bend to real life, with real people. To help CGs navigate the adjustments that are to be expected once they move from theory to the real thing, we require the CG Representative submit a quarterly report designed to provide us with the practical information we need, and to create room to notice potential issues as they arise.

  • Attend a webinar for an introduction to the Private Sponsorship of Refugees program

    This is one of the webinars that is required training by our SAH. Every member of the Core Team must attend this webinar that is available monthly.

    Date: Wednesday, February 27, 2019
    Time: 1:00 - 2:30pm EST

    This webinar will cover:

    • when should sponsors start preparing for the end of sponsorship
    • what to consider when preparing newcomers for the post-sponsorship period
    • services available for sponsored newcomers after the sponsorship period
    • evaluating the sponsorship experience. and
    • the post-sponsorship relationship

    To register for this webinar, please click here.

  • webinar2

    This is one of the webinars that is required training by our SAH. The Team Lead must attend this webinar that is available monthly, and then communicate the applicable content to the refugee before the Visa Office interview.

    Date: Thursday, February 28, 2019
    Time: 2:00 PM - 4:00 PM EST

    The interview with the Canadian visa offices (VO) abroad is the stepping stone towards granting permanent residence status for your sponsored refugees and bringing them to safety in Canada.

  • Community Specific Settlement Plan

    Settlement planning is one of the more time consuming tasks of a sponsorship undertaking. IRCC needs to see that every facet of resettlement has been considered and that there is a plan in place with enough flexibility that the task will be completed even if unforeseen issues arise.

    Your SAH also has a vested interest in a comprehensive settlement plan. We are in the process of preparing a generic settlement plan that will be available to all our sponsorship groups. In the meantime, this settlement plan that is Calgary-specific can be used and adjusted for your community. This is a more detailed plan than the one submitted with the application package to ROC-O to be assessed as part of the sponsoring groups's portion of an undertaking. Completing this plan will enable you to be thorough on the form (IMM5413) submitted with your application.

    Take the time to do the research, to make the phone calls, to do the leg-work necessary to become informed as you prepare to walk with newcomers through their first year of resettlement in a new country. Remember this is a template, and not every item will be required by every group. Consider your specific community, and then use common sense as you think through together the best means of settlement for a new family. 

    Once it is finished, send it to your SAH for a completeness check as part of the "Required by SAH" documents.

  • webinar desk

    This is one of the webinars that is required training by our SAH. Every member of the Core Team must attend this webinar (available monthly).

    Date: Monday, February 25, 2019
    Time: 1:00 pm - 2:30 pm EST

    This webinar will cover:

    • sponsors’ responsibilities
    • connecting with settlement services for newcomers
    • ethical considerations in sponsorship
    • managing expectations
    • power imbalance
    • ethical considerations

    To register for this webinar, click here.

  • training teacherTraining in the comfort of your own home by qualified RSTP trainers, SAH members, and settlement providers will contribute to your knowledge base of Canada's refugee sponsorship programs.

    Attendance of several regularly featured RSTP webinars are required by each Core Team as outlined below:

    Required by the Team Lead plus one other core team member:

    • Introduction to Canada's Refugee sponsorship Programs
    • The Road from Schedule 2 to "Welcome to Canada": Preparing for Visa Office Interviews

    Required training by each Core Team member:

    • Managing Expectations in the context of Private Sponsorship of Refugees (PSR)
    • Supporting Settlement and Integration
    • Preparing for Month 13
    • Sponsorship Ethics - 5 minute video to watch during a Core Team meeting
    • Power Imbalance - 3 minute audio to listen to during a Core Team meeting

    You will find current available webinars and their registration links below. You may also want to explore the RSTP site itself here.