Once all the forms are completed for both the sponsoring group and for the refugee(s), the sponsor must send the completed files and supporting documentation to the SAH via OneDrive, Dropbox, or their preferred file transfer method.
The SAH will then review the application for completeness and accuracy before forwarding the completed application package to. If there are any inaccuracies or elements that need to be clarified before the application is submitted, the SAH will notify the Core Team Representative by email to make any necessary changes.
When the SAH deems the application complete & consistent, the SAH will forward the complete application package to ROC-O. The SAH will get an email confirming the application has been received by ROC-O within 30 days, and will forward that to the Core Team Representative. At ROC-O, the first stage is a completeness check. Once the application has been deemed complete a "G number" will be assigned to the file.
If the application package is not complete, you will get notification to complete within a given date. If missing information is not supplied within the given time frame, the application will be returned, and the sponsor will need to submit a new, complete application.
Once a G number is assigned, a second email will confirm completeness and include the G number for future reference. Now, the application moves to the assessment office where the sponsoring group is assessed for capacity and a feasible settlement plan. IRCC wants to be sure ahas the personnel, the finances, and a practical & thorough settlement plan for the sponsorship period.
If they are approved, both the sponsor and the refugee will receive a notification (a 3rd email for the sponsors), and the information from the application forms will be entered into IRCC's data base system before the application package is sent to the appropriate visa office abroad. Processing times vary, and current wait times can be checked here.
When the visa office starts processing the refugee portion, they will schedule an interview with the refugee(s), notifying both the refugee and the sponsor when this is scheduled. At the interview, a Canadian migration officer interviews the refugee to check if they meet the eligibility and admissibility criteria for resettlement to Canada.
If the refugee is approved, the Canadian Visa Office will issue a visa and contactto arrange travel to Canada. After the visa is issued, it may take several more weeks to arrange for exit permits if required by the local authorities. If the refugee is refused, a letter will be sent to both the refugee and the sponsor with an explanation.
In the case of a positive assessment, sponsoring groups can expect a Notice of Approval 4 to 10 weeks before departure, and then a Notice of Arrival about 10 days before the refugee(s) arrive(s) in Canada.
It is very important that housing be procured only after the Notice of Arrival is received.
Resettled refugees become permanent residents once border officials authorize them at the Port of Entry in Canada. When you meet them at the airport they will already have their temporarypapers with them. Be sure there is a Canadian address to provide to the Immigration officer at the Port of Entry to avoid delays in receiving the PR cards. If permanent housing has not been arranged, use a Core Team member's address.