email sqOnce the forms are completed for both the sponsoring group and for the refugee(s), the sponsor must send the completed files and supporting documentation to the SAH via OneDrive, Dropbox, or their preferred file transfer method.

The SAH will then review the application for completeness and accuracy before forwarding the completed application package to ROC-O. There are often inaccuracies or elements that need to be clarified, in which case  the SAH will contact the Core Team Representative to make any necessary changes before the application is submitted.

After submission to ROC-O the SAH will get an email confirming the application has been received. The first stage is a completeness check. Once the application has been deemed complete a "G number" will be assigned to the file.

If the application package is not complete, we will get notification to complete within a given date. If missing information is not supplied within the given time frame, the application will be returned, and the sponsor will need to submit a new, complete application.

check listOnce a G number is assigned, a second email will confirm completeness. Now, the application moves to the assessment office where the sponsoring group is assessed for capacity and a thorough settlement plan. IRCC wants to be sure a CG has the personnel, the finances, and a practical settlement plan for the sponsorship period. 

If they are approved, both the sponsor and the refugee will receive a notification (a 3rd email for the sponsors), and the information from the application forms will be entered into IRCC's data base system before the application package is sent to the appropriate visa office abroad. Processing times vary, and current wait times can be checked here

When the visa office starts processing the refugee portion, they will schedule an interview with the refugee(s), notifying both the refugee and the sponsor. At the interview, a Canadian migration officer interviews the refugee to check if they meet the eligibility and admissibility criteria for resettlement to Canada.

airplaneIf the refugee is approved, the Canadian Visa Office will issue a visa and contact IOM to arrange travel to Canada. After the visa is issued, it may take several more weeks to arrange for exit permits if required by the local authorities. If the refugee is refused, a Procedural Fairness Letter will be sent to both the refugee and the sponsor with an explanation and an opportunity to respond. 

In the case of a positive assessment, sponsoring groups can expect a pre-NAT 4 to 10 weeks before departure, and a Notice of Arrival about 10 days before the refugee(s) arrive(s) in Canada.

It is very important that housing be procured only after the Notice of Arrival is received. 

Resettled refugees become permanent residents once border officials authorize them at the Port of Entry in Canada. When you meet them at the airport they will already have their temporary PR papers with them. Be sure there is a Canadian address to provide to the Immigration officer at the Port of Entry to avoid delays in receiving the PR cards. If permanent housing has not been arranged, use a Core Team member's address.

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