At this point, a Core Team will be in place, the Church Board will have given their approval, and fundraising has begun. Once your team has 25% of the required funds in place it is time to select a refugee family if that hasn't been done yet, and complete the application forms.
Completing the Forms
The paperwork required to sponsor a refugee has 2 components:
- the sponsorship group forms, and
- the refugee family forms
Within these 2 components, some forms are required by theand some are required by .
1. Documents required by the AGC SAH:
- Refugee Pre-screening Form
- This form is only required when a church group is working with a local family as co-sponsors, or if the church has self-identified a refugee for sponsorship.
- If your group has opted for a or sponsorship, or if you have been matched with an referred refugee family, this prescreening form is NOT required.
- Letter of Church Support from the church board (proof of funding in place).
- Sponsorship MOU & RSI Agreement
- This agreement will be signed by the and the , or in the case of a co-sponsorship, all 3 parties (CG, SAH & co-sponsor) will sign.
2. Documents required by IRCC (complete and submit to the SAH)
For the Sponsorship Group
- IMM5373 - Undertaking/Application to Sponsor (dated 01-2020)
- IMM5492 - Sponsor Assessment (dated 03-2020)
- IMM5440 - Settlement Plan - Sponsorship Agreement Holder or Constituent Group (dated 04-2018)
- For co-sponsors only: Proof of Canadian Citizenship, Indian Status, Permanent Residence
- valid documents are listed here.
In the unusual circumstance that the refugees will not live in the same community as the sponsorship group (generally more than 30km away), you will need:
- IMM5956 - Appointment of Representative(s) in Expected Community of Settlement
For the Refugee(s)
The family member with the strongest refugee case is designated the "Principal Applicant". The Principal Applicant must complete & submit the following forms, available in a concise application kit.
Refer to the Principal Applicant's Instruction Guide (IMM 6000) for help with these documents. "Step 3: Fill in your forms" gives detailed guidance for each question.
Use the link above to access the instruction guide and all the current necessary forms for the refugee portion of the undertaking which will include:
- IMM0008 - Generic Application Form for Canada
- IMM5669 - Schedule A: Background / Declaration
- IMM0008 SCH2 - Schedule 2: Refugees Outside Canada
And which may include:
- IMM5476 - Use of a Representative
- (Optional, but highly recommended.)
- IMM 008DEP - Additional Dependants
- only use this form if the PA has more than 5 dependants
The Spouse and any children who are 18-21 years old will be listed as a dependant on the PA's IMM0008 Generic Application under the additional dependant information in Section E. These individuals will also be required to submit their own (even when not accompanying the PA):
- Schedule A: Background / Declaration [IMM5669]
- Schedule 2: Refugees Outside Canada [IMM0008 SCH2]
Children 17 years and younger (of the Principal Applicant) will also be listed on the PA’s IMM0008 Generic Application under the additional dependant information in Section E. These children do not require any additional forms to be completed.
Children 22 years and older (of the Principal Applicant) should NOT be listed as a dependant on the PA’s IMM0008 Generic Application. These children require their own application package:
- IMM0008 - Generic Application
- IMM0008 - Schedule 2
- IMM5669 - Schedule A
- IMM5476 - Use of a Representative (Optional, however highly recommended).
Checklist & Supporting Documentation
The Principal Applicant's Instruction Guide provides a list of supporting documents that should be submitted with the application (certified copies not originals). As a minimum, the refugees should provide some form of official ID documentation if at all possible (Passport, National ID, Birth Certificate etc.). The supporting documentation is used to prove their identity, their family relationships and may also be used to corroborate their refugee story.